Cloud-based HR: The future of employee care

As cloud technology continues to evolve, so too will the many ways it can benefit your HR department. Already, we’ve seen how the cloud can make payroll management easier, keep sensitive data safe and secure, improve workplace efficiency, and help employees be more productive. If you’re not yet using the cloud for HR functions, now is the time to start exploring this transformative technology.

It's easier than ever to keep track of the many HR processes that may be tough to manage and must be kept up with on a daily basis. With today's businesses demanding quick access to information, cloud HR management systems simplify work for employees, providing one primary portal for submitting data.

Around the world, cloud HR platforms have been very useful in minimising the time and cost of HR management so that businesses can focus more on their core competencies. Cloud systems also require minimal up-front investments, which means a shorter payback period compared to traditional on-premise systems¹.

In the new normal, these platforms and processes can also lead to business recovery², enhance company productivity, and help keep up with the global climate of innovation. Today, with businesses facing employment challenges such as The Great Resignation³, prioritising workers’ welfare is more important than ever. Improving tedious yet menial tasks, like those related to HR, is an excellent place to start.

Cloud HR systems are expected to become even more popular in the coming years as companies adapt to digital transformation across all sectors.

Companies that fall behind the curve and don't implement a cloud HR system risk being left behind their competitors that have adopted digital transformation, which is already becoming a key business competency for modern businesses.

Cloud HR software makes it easy to share documents and information with employees. Your team can easily access all your content from a single place, allowing better communication and organisation in the process.

HR data in the cloud allows for greater collaboration between teams, departments, and even offices across the globe. With more productive employees, businesses can get ahead of their competition by increasing efficiency and meeting demands, evolving with the changing business landscape.

Some types of cloud HR software include portals designed for collaboration between employees, managers, and human resource teams. With the cloud, you can create social intranets that allow for easy access to employees' information and a single source of truth for all employment records.

Employees today aren't satisfied if their real-time needs aren't met, including getting paid. Payroll, one of the essential components of business operation, can be difficult to process through manual means and can take time to deliver after processing.

With payroll on the cloud, businesses can allow employees to access their salaries at any time and from anywhere. Cloud payroll systems also require minimal manpower, which reduces labour costs for your business. Cloud HR platforms make it easier to track and manage employee performance.

It's important to keep track of how each individual in your company is performing and what they're doing on a regular basis to make sure that the company is retaining the best talent. Cloud HR platforms are packed with features that allow you to keep track of your team, including performance management tools and task tracking modules.

With the cloud, you never lose access to your HR data and files – no matter what happens. If anything occurs to your company's servers, your data will still be available, making it a great way to ensure business continuity.

As more companies take on new roles, move into different sectors, or expand their office locations, they need to ensure that their data is safe and secure. Cloud HR platforms are known for offering security features that protect your data, so you can focus on growing your business.

Some of the top security considerations and features for cloud HR platforms are:

●       Advanced encryption services that use military grade algorithms to encrypt sensitive data;

●       Protection with the help of firewalls and virtual servers; and

●       Roles-based user permissions and multi-layered authentication.

Employees today have high expectations of work-life integration. The workforce wants the freedom to move between tasks easily and quickly, which means that businesses cannot afford processes that inhibit their ability to complete tasks. Cloud HR platforms allow for this flexibility, keeping overall company performance at a maximum.

By allowing your workforce to access the right tools at the right time, cloud HR systems provide employees with total control over their work schedules and freedom in choosing tasks. Cloud systems also offer better compliance options compared to manual processes.

As a result, employee performance is increased across the board. Improved workplace efficiency ultimately leads to better results for your business, letting you keep up with even the most competitive markets.

Scaling HR processes isn't easy with on-premise systems because you have to do more of the grunt work. However, with systems in the cloud, companies can easily scale up or down within minutes without adding new hardware and software.

The flexibility of cloud HR platforms also comes from their customisable features. Each cloud HR platform offers a different mix of modules and features, so you can choose the cloud solution that's right for your business.

Cloud computing is an innovative way of taking on modern challenges companies face in their human resource departments. Cloud HR platforms can offer value for money, reducing operational costs over time while providing employees with greater transparency using features such as real-time reporting. Cloud HR systems are also highly flexible, allowing businesses to run in multiple locations easily while still offering total control over access and security for your company's data.

Just like with other digital transformations, the cloud is the future of your HR department. Cloud platforms can drastically improve business efficiency through automation, making it easy to scale and manage your workforce with minimal costs. Cloud HR systems also increase productivity by allowing employees to access data from anywhere at any time, making it easier for people to understand the bigger picture of their work and company goals.

Wondering where to start? Speak to us to learn more about cloud enterprise systems.

¹Matchr, The HRIS System Question: On-Premise or Cloud Based?

²PwC, How moving HR to the cloud can help lead business recovery, 2021.

³Channel News Asia, Commentary: This Great Resignation Wave is painful and frustrating for employers, 2022.